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Is Virtual Work Our New Reality? | Contributor Jenn Smith | Jena Viviano | Your Career Strategist

One small flicker of light to come from this pandemic pandemonium is that more and more employers are forced to trust employees to work from home more often, finally!

As a career coach, I’ve partnered with hundreds of clients over the last couple years and one of the TOP requirements most are in search of is FLEXIBILITY  the option to work from home (or anywhere for that matter) on their own terms.

I realize there are some myths about the ability to effectively lead a team from the confines of your home office. OR to grow your career when you’re not “visible” in the office. OR all the HR issues that could potentially come from employees not tracking their time accurately if they don’t punch in / out each day.

Let me invite you to put those myths on hold for one pandemic moment and hear me out.

I’ve been working from home and leading virtual teams for years and I love it! And do I dare say, when done right, telecommuting allows for even higher levels of engagement, amplified creativity, and a boost of productivity? 

When leading or working on a virtual team, what if you focused on ONE thing: getting the job done. Measuring the output and quality of work versus focusing on time. What time someone logs into Skype or how long it took to respond to your email or if they’re getting the job done at 7am because that’s when they’re at their best or at 8pm after they settle their kids in for the night should be of no consequence. Is measuring time at work a difference that makes a difference?  

In my experience, hiring the right people + igniting trust in them to get the job done… regardless of time… brings a human element into the team and allows for maximum success. 

These are my top tips for leading an exceptional virtual team after spending years working this way. 

Communication

Overcommunicate, overcommunicate, and overcommunicate! 

    • Identify and discuss your team goals… on a regular basis (not once per year). Communicating and painting a picture of the result is the only way your team will know how to use their time effectively
    • Share your expectations of the work that needs to be done – be crystal clear about what needs to be done and when it needs to be done by 
    • Talk about how you expect to be communicated to! If people have to guess about how to communicate with their leader, things will go haywire. Tell your team whether it’s ok to text you or let them know you hate being interrupted by Skype. Setting these expectations upfront allows virtual work to run smoothly
Is Virtual Work Our New Reality? | Contributor Jenn Smith | Jena Viviano | Your Career Strategist

Consistency

Set up a weekly schedule and stick to it! This is especially pertinent with virtual teams since you don’t have the daily office drive-bys and water cooler check ins. Initiating a weekly schedule with consistent application limits disruptions, provides the opportunity to check in on results, and creates more availability to get the job done. 

Some thoughts on how to maximize a weekly schedule virtually: 

    • Weekly team meetings on a Monday or Tuesday are a fantastic way to communicate expectations and check in on your team’s goals – but if you cancel them on a regular basis, you’re immediately sending a message that they aren’t important. Be conscious of time zones. If you have a global team and it’s nearly impossible to schedule a time that works for everyone, rotate the meeting time to accommodate time zones.
    • One-on-one meetings. As a leader your number one priority should be your team members. One-on-one meetings are a perfect way to confirm they are working on projects that leverage their strengths and that they are being challenged. If you’re not checking in on a regular basis, how will you evaluate their work? Or know how they’re feeling about their work? Set expectations as to what you want to cover in the allotted time. And again, stick to the schedule – no matter what! 
    • Friday reflections. Ask your team to reflect on their accomplishments and challenges for the week and spend 10 minutes jotting them into an email to you. This is an easy way to check in and hold your team accountable. 
Is Virtual Work Our New Reality? | Contributor Jenn Smith | Jena Viviano | Your Career Strategist

Connection

Leverage your weekly mechanisms to engage with each other. One of the things I loved doing was spending the first 10 minutes of each team meeting conducting a virtual icebreaker.

    • A simple question prompt to learn more about each other, “if you had a million dollars to contribute to a cause, what would it be?” OR “If you had one song running on repeat in the background of your life, what would it be?” Not only is this a fun way to start a meeting, it’s also a chance to learn what you have in common… and usually makes for a few laughs! 
    • Allocate a few minutes at the end of the meeting for “shout-outs” or virtual high-fives. Let the team thank their fellow team members or share a win. Taking a minute to celebrate success is one of the best ways to connect and build your virtual team.

Care

Genuine care of other human beings, especially those on your team goes without saying. If your team is located all over the world, it might be tough to show that you care. Here are a few ways you can practice this: 

    • Ask. I used to say all the time, “I can’t see your face day in and day out, so you have to tell me how you’re doing” Ask follow-up questions… sense the hesitation or tiredness in their voice… and talk about it. This sounds simple although it can easily be overlooked.
    • Take a few minutes to craft a fun and lighthearted birthday email – copy the team so everyone knows and can join in the virtual celebration.
    • Send a card in the mail. I don’t know anyone who doesn’t love to receive a surprise hand-written note in the mail! 
    • Set your own boundaries and stick to them. Refrain from sending emails outside of work hours. Just because your team is not commuting into an office, doesn’t mean they are available 24/7. Before spending your evening or weekend catching up on email, pause and think about the impact that might have on your team.  
Is Virtual Work Our New Reality? | Contributor Jenn Smith | Jena Viviano | Your Career Strategist

Virtual Work is a Gamechanger

Of course, I realize virtual work isn’t an option for everyone. Doctors need to be in the operating room to care for their patients, manufacturing employees must be in the factory to make the widgets, and engineers likely need to be in the lab to create the next best invention. But for those who have the option, telecommuting can be a game changer in creating a happy, healthy work life. 

And not to mention, it is much more inclusive. 

Have you thought about how many more people could work if virtual was our new reality? Those with a disability that prohibits them from driving OR someone who needs to work from home due to a medical situation OR those who must care for aging parents and need to be at their side for most of the day. The potential is endless.

According to Wikipedia, virtual reality is a simulated experience that can be similar to (or completely different) from the real world. Applications of virtual reality can include entertainment and educational purposes. Do I dare to add work and career to this list of applications? I sure hope so.

Jenn Smith Guest Contributor | Jena Viviano | Career Strategist | Career Coach

Jenn Smith

Jenn gets what companies are looking for when hiring top talent, it’s what she does. As a former talent acquisition and HR leader whose experience spans more than 15 years across multiple industries – including Fortune 200 companies – she has recruited, coached, and hired hundreds of early-career professionals into positions ranging from human resources, finance, and engineering, to IT, sales, and operations. 

Jenn is a career crusader on a mission to support early and mid-career professionals navigate the new world of work by resetting boundaries and igniting action to live their happiest, healthiest lives. You can find out more about Jenn at Flourish Careers

Career

Is Virtual Work Our New Reality?

May 28, 2020

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recruit the employer

resources for your

Career

digital devotional

resume writing 101

freebie
my signature program

Word at work

digital devotional

Follow me on 

I'm here to make sure you become irresistible to recruiters and hiring managers. In an extremely competitive marketplace, I can show you how to take back control of the job search, become a stand-out candidate and ultimately land you your dream career. Oh, and I promise to make the process fun. Yes, fun.

I'm Jena